Are you wondering, “Do You Send Rsvp With Save The Date?” The answer is no, you typically do not send an RSVP with a save the date. At savewhere.net, we want to ensure your wedding planning goes smoothly, saving you time and money along the way by understanding the correct etiquette. Save the dates are preliminary announcements, not formal invitations and RSVP cards are reserved for the formal invitation.
1. Understanding the Purpose of Save the Dates
Save the dates serve as an advance notice of your upcoming wedding, allowing guests to mark their calendars. They’re particularly useful if you’re planning a destination wedding or a wedding during a busy holiday season. Understanding their function helps clarify why they don’t require an RSVP.
1.1. What is a Save the Date Card?
A save the date card is a pre-invitation announcement sent to inform potential guests of your wedding date and location. This gives them ample time to make arrangements, especially if travel is involved.
1.2. Why are Save the Dates Important?
Sending save the dates ensures your loved ones have enough notice to plan for your big day. It’s especially courteous for weddings that require travel or occur during peak seasons when booking flights and accommodations can be challenging. According to a study by The Knot, couples who send save-the-dates see a higher percentage of guests attending their wedding.
1.3. What Information Should You Include in a Save the Date?
Your save the date should include:
- Your names
- The wedding date
- The city and state (or country, if it’s a destination wedding)
- A note that a formal invitation will follow
- Your wedding website (if you have one)
1.4. What Information Should You Omit from a Save the Date?
Avoid including:
- Registry information
- Specific venue details (save that for the invitation)
- RSVP cards
Alt: Elegant wedding save the date card with floral design and key information.
2. The Role of RSVP Cards
RSVP cards are integral to the formal wedding invitation, allowing guests to officially confirm their attendance. They provide you with an accurate headcount for catering, seating, and other logistical arrangements.
2.1. What is an RSVP Card?
An RSVP (Répondez s’il vous plaît, French for “please respond”) card is a response card included with your wedding invitation. It prompts guests to inform you whether they will attend your wedding.
2.2. Why are RSVP Cards Important?
RSVP cards are essential for:
- Confirming the number of guests
- Planning seating arrangements
- Providing accurate numbers to caterers and vendors
- Managing dietary restrictions or meal preferences
2.3. What Information Should You Include on an RSVP Card?
A well-designed RSVP card should include:
- A line for guests to write their names
- A space to indicate whether they will attend (accept) or decline
- A deadline for responding
- Options for meal choices (if applicable)
- A space for dietary restrictions or special needs
2.4. Digital RSVPs: A Modern Alternative
Many couples now opt for digital RSVPs through their wedding website or online platforms. This method can streamline the process, reduce paper waste, and provide real-time updates on guest responses. According to a survey by Brides, 78% of couples find online RSVPs more convenient than traditional mail-in cards.
3. Save the Date vs. Wedding Invitation: Key Differences
Understanding the differences between a save the date and a wedding invitation is crucial to managing expectations and adhering to proper etiquette.
3.1. Timing
- Save the Date: Sent 6-9 months before the wedding (or up to a year for destination weddings).
- Wedding Invitation: Sent 6-8 weeks before the wedding.
3.2. Purpose
- Save the Date: To give guests advance notice of the date and location.
- Wedding Invitation: To formally invite guests and provide all necessary details about the event.
3.3. Content
- Save the Date: Basic information like names, date, and location (city/state).
- Wedding Invitation: Comprehensive details including venue, time, dress code, reception information, and RSVP card.
3.4. Formality
- Save the Date: Can be more casual and creative.
- Wedding Invitation: Generally more formal and traditional.
3.5. Response Required
- Save the Date: No response needed.
- Wedding Invitation: Requires guests to RSVP by a specific date.
4. Save the Date Etiquette: Dos and Don’ts
Navigating save the date etiquette ensures you make a good impression and avoid common pitfalls.
4.1. Do Send Save the Dates to Your Must-Have Guests
Only send save the dates to those you are certain you want to invite. It’s impolite to send a save the date and then not follow through with an invitation.
4.2. Don’t Send Save the Dates Too Early or Too Late
The ideal timeframe is 6-9 months before the wedding. Sending them too early might cause guests to forget, while sending them too late defeats the purpose of advance notice.
4.3. Do Include Essential Information
Your names, wedding date, location (city/state), and a note that a formal invitation will follow are the basics. You may also include your wedding website if you have one.
4.4. Don’t Include Registry Information
It’s generally considered impolite to include registry information on save the dates. Instead, include it on your wedding website or let close family and friends spread the word.
4.5. Do Proofread Carefully
Ensure there are no errors in dates, names, or locations. A mistake can cause confusion and require you to send corrections.
4.6. Don’t Forget Postage
If you’re sending physical save the dates, make sure you have enough postage to cover the weight and size of the card.
Alt: Sophisticated wedding invitation suite with RSVP card, envelope, and decorative elements.
5. Crafting the Perfect Save the Date
Creating a save the date that reflects your style and provides essential information is key to a successful announcement.
5.1. Choosing a Design
Select a design that matches your wedding theme and personal style. Options range from classic and elegant to modern and whimsical.
5.2. Wording
Keep the wording concise and clear. Here are some examples:
- “Save the date! [Your Names] are getting married on [Date] in [City, State]. Formal invitation to follow.”
- “[Your Names] invite you to save the date for their wedding on [Date] in [City, State]. Details to come.”
- “Mark your calendars! [Your Names] will be wed on [Date] in [City, State]. Invitation to follow.”
5.3. Printing Options
Consider different printing options such as:
- Digital Printing: Cost-effective for large quantities.
- Letterpress: Adds a touch of elegance and texture.
- Foil Stamping: Creates a luxurious, eye-catching effect.
5.4. Addressing the Envelopes
Address the envelopes formally, using full names. For couples, address both individuals. For families, address the parents and include “and Family.”
5.5. Addressing Inner Envelopes
Inner envelopes are less common today but can be used for a more formal touch. They include the names of the specific individuals invited (e.g., “Mr. and Mrs. Smith,” “Miss Jones”).
6. Digital Save the Dates: Modern and Efficient
Digital save the dates are becoming increasingly popular due to their convenience, cost-effectiveness, and eco-friendliness.
6.1. Benefits of Digital Save the Dates
- Cost Savings: No printing or postage costs.
- Convenience: Easy to send and track responses.
- Eco-Friendly: Reduces paper waste.
- Interactive: Can include links to your wedding website and registry.
6.2. Platforms for Sending Digital Save the Dates
Several online platforms offer digital save the date templates and sending services:
- Paperless Post: Known for its elegant designs and RSVP tracking.
- Greenvelope: Eco-friendly option with customizable templates.
- Canva: Versatile design tool with save the date templates.
6.3. Etiquette for Digital Save the Dates
While digital save the dates are generally acceptable, it’s important to consider your audience. Older or more traditional guests may appreciate a physical card.
6.4. What to Include in a Digital Save the Date
- Animated GIFs or Videos: Add a fun, personal touch.
- Links: Include links to your wedding website, registry, and local accommodations.
- Interactive Maps: Help guests plan their travel.
7. Wedding Invitations: The Formal Announcement
Wedding invitations are the formal announcement of your wedding and include all the necessary details for your guests.
7.1. Timing for Sending Wedding Invitations
Send wedding invitations 6-8 weeks before the wedding. For destination weddings, send them 8-10 weeks in advance.
7.2. Essential Elements of a Wedding Invitation
- Host Line: Indicates who is hosting the wedding (e.g., “Mr. and Mrs. John Smith”).
- Request Line: Formally invites guests to the wedding (e.g., “request the pleasure of your company”).
- Names of the Couple: Clearly states the names of the couple getting married.
- Date and Time: Provides the exact date and time of the ceremony.
- Venue: Includes the name and address of the wedding venue.
- Reception Information: Details about the reception, including location and time.
- Dress Code: Specifies the attire expected of guests (e.g., “Black Tie,” “Cocktail Attire”).
- RSVP Information: Includes the RSVP card and return envelope with postage.
7.3. Wording Options for Wedding Invitations
- Traditional: “Mr. and Mrs. John Smith request the pleasure of your company at the marriage of their daughter, Jane Smith, to John Doe…”
- Modern: “Together with their families, Jane Smith and John Doe invite you to celebrate their wedding…”
- Informal: “You’re invited to celebrate the wedding of Jane and John!…”
7.4. Addressing Wedding Invitations
Address wedding invitations formally, using full names and titles. Use inner and outer envelopes for a more traditional touch.
7.5. Assembling Wedding Invitations
Assemble your wedding invitations neatly and consistently. Place the invitation on top, followed by the RSVP card and any additional inserts.
8. Managing RSVPs Efficiently
Efficiently managing RSVPs ensures you have an accurate headcount and can finalize your wedding plans.
8.1. Setting an RSVP Deadline
Set a clear RSVP deadline, typically 2-4 weeks before the wedding. This gives you enough time to finalize arrangements with vendors.
8.2. Tracking Responses
Keep track of responses as they come in. Use a spreadsheet or online tool to record who has RSVP’d and their meal preferences.
8.3. Following Up with Non-Responders
A week after the RSVP deadline, follow up with guests who haven’t responded. A polite phone call or email can prompt them to reply.
8.4. Creating a Seating Chart
Once you have a final headcount, create a seating chart that optimizes space and ensures guests are seated with people they know and enjoy.
8.5. Communicating Final Numbers to Vendors
Provide your vendors with the final headcount and any dietary restrictions or special needs. This ensures they can adequately prepare for your event.
9. Common Mistakes to Avoid with Save the Dates and RSVPs
Avoiding these common mistakes can help you manage your wedding planning more smoothly and maintain good etiquette.
9.1. Sending Save the Dates to Guests You’re Unsure About Inviting
Only send save the dates to those you are certain you want to invite. It’s impolite to send a save the date and then not follow through with an invitation.
9.2. Forgetting to Include Essential Information
Ensure your save the dates and invitations include all necessary information, such as dates, times, locations, and RSVP deadlines.
9.3. Not Proofreading Carefully
Proofread all materials carefully for errors in dates, names, and locations. Mistakes can cause confusion and require you to send corrections.
9.4. Ignoring Dietary Restrictions
Pay attention to any dietary restrictions or special needs indicated by your guests. Provide options that accommodate their needs.
9.5. Sending Invitations Too Late
Send wedding invitations 6-8 weeks before the wedding. Sending them too late can inconvenience guests and reduce the likelihood of attendance.
10. Financial Planning for Your Wedding
Weddings can be expensive, so it’s important to plan your budget carefully and find ways to save money.
10.1. Creating a Wedding Budget
Create a detailed wedding budget that outlines all anticipated expenses. Allocate funds for each category, such as venue, catering, attire, and decorations.
10.2. Tracking Expenses
Keep track of your expenses as you go. Use a spreadsheet or budgeting app to monitor your spending and ensure you stay within budget.
10.3. Finding Ways to Save Money
Look for ways to save money on your wedding. Consider DIY decorations, off-season dates, and alternative venues.
10.4. Utilizing Resources at Savewhere.net
Explore savewhere.net for tips, tricks, and resources on saving money for your wedding. Discover discounts, deals, and creative ideas to make your big day affordable.
10.5. Budgeting Tools and Apps
Leverage budgeting tools and apps to help you manage your wedding finances. Mint, YNAB (You Need A Budget), and The Knot Wedding Planner are popular options.
Remember, savewhere.net is here to help you navigate the financial aspects of wedding planning. Visit our website for more valuable resources and insights. Address: 100 Peachtree St NW, Atlanta, GA 30303, United States. Phone: +1 (404) 656-2000. Website: savewhere.net.
Alt: Happy couple celebrating their wedding day with joy and laughter.
Frequently Asked Questions (FAQs)
1. Do I really need to send save the dates?
While not mandatory, save the dates are highly recommended, especially for destination weddings or events during busy seasons. They give guests ample time to plan and increase the likelihood of their attendance.
2. What if I change my wedding date after sending save the dates?
Inform your guests as soon as possible. Send a change-the-date announcement, either physically or digitally, to update them on the new date.
3. Can I include a link to my registry on my save the date?
It’s generally considered impolite to include registry information on save the dates. Instead, include it on your wedding website or let close family and friends spread the word.
4. What’s the best way to collect RSVPs?
Online RSVPs are increasingly popular due to their convenience and efficiency. However, consider your audience and offer a traditional mail-in option for those who prefer it.
5. How do I handle guests who don’t RSVP by the deadline?
Follow up with them politely via phone or email. Explain that you need their response to finalize arrangements with vendors.
6. Is it okay to invite different guests to the ceremony and reception?
This is generally not recommended, as it can be perceived as impolite. If you have to limit the number of guests, be consistent in who you invite to each event.
7. What if I have to uninvite someone after sending a save the date?
This is a difficult situation, but honesty is the best policy. Explain the circumstances to the individual privately and apologize for any inconvenience.
8. How far in advance should I book my wedding venue?
Book your wedding venue as far in advance as possible, especially for popular locations or dates. Typically, 12-18 months in advance is recommended.
9. What are some creative ways to save money on my wedding?
Consider DIY decorations, off-season dates, alternative venues, and budget-friendly catering options.
10. Where can I find more resources for wedding planning and budgeting?
Visit savewhere.net for a wealth of tips, tricks, and resources on planning an affordable and memorable wedding.
By following these guidelines and leveraging resources like savewhere.net, you can navigate the complexities of wedding planning with confidence and ease. Happy planning.
