When Do I Send Out Save The Dates? Sending save the date cards 8 to 12 months before your wedding is a smart move to ensure your loved ones can plan ahead, securing their attendance and making your special day even more memorable, and savewhere.net is here to guide you through the process. Save time and money by planning ahead for your big day, ensuring everyone can share in your joy. Discover practical tips and tricks to make your wedding planning smoother and more budget-friendly with save the date etiquette, wedding planning timeline, and destination wedding planning.
Table of Contents
1. Why Are Save The Dates Important?
- 1.1. Securing Guest Attendance
- 1.2. Destination Wedding Planning
- 1.3. Giving Guests Ample Notice
- 1.4. Setting the Tone for Your Wedding
2. The Ideal Timeline: When to Send Save The Dates
- 2.1. General Rule: 8-12 Months Before
- 2.2. Destination Weddings: 10-12 Months Before
- 2.3. Holiday Weekends: 10-12 Months Before
- 2.4. Local Weddings: 6-8 Months Before
- 2.5. Last-Minute Weddings: As Soon As Possible
3. Factors Influencing the Timing of Save The Dates
- 3.1. Guest Demographics
- 3.2. Wedding Location
- 3.3. Budget Considerations
- 3.4. Personal Preferences
- 3.5. Other Significant Events
4. What Information to Include on Save The Dates
- 4.1. Essential Information
- 4.1.1. Names of the Couple
- 4.1.2. Wedding Date
- 4.1.3. Wedding Location (City and State)
- 4.2. Optional Information
- 4.2.1. Wedding Website
- 4.2.2. A Short, Personal Message
- 4.2.3. Accommodation Information
- 4.3. What NOT to Include
- 4.3.1. Specific Venue Details
- 4.3.2. Registry Information
- 4.3.3. Dress Code
- 4.3.4. RSVP Information
5. Save The Date Etiquette: Dos and Don’ts
- 5.1. Dos
- 5.1.1. Send to Everyone on Your Guest List
- 5.1.2. Proofread Carefully
- 5.1.3. Be Clear About Who Is Invited
- 5.2. Don’ts
- 5.2.1. Send to People You’re Not Sure About Inviting
- 5.2.2. Forget to Include Essential Information
- 5.2.3. Send Without Having a Solid Wedding Plan
6. Creative Save The Date Ideas
- 6.1. Photo Save The Dates
- 6.2. Magnet Save The Dates
- 6.3. Video Save The Dates
- 6.4. Themed Save The Dates
- 6.5. Eco-Friendly Save The Dates
7. How to Track Save The Dates and Invitations
- 7.1. Using Spreadsheets
- 7.2. Utilizing Wedding Planning Websites
- 7.3. Wedding Planning Apps
8. The Cost of Save The Dates
- 8.1. DIY vs. Professional Printing
- 8.2. Design Costs
- 8.3. Printing Costs
- 8.4. Postage Costs
- 8.5. Tips for Saving Money on Save The Dates
9. Wedding Invitations: What’s Next After Save The Dates?
- 9.1. Timing of Wedding Invitations
- 9.2. Essential Information on Wedding Invitations
- 9.3. Coordinating Save The Dates and Invitations
10. Managing Guest Expectations
- 10.1. Clear Communication
- 10.2. Addressing Concerns and Questions
- 10.3. Setting Boundaries
11. Resources for Planning Your Wedding
- 11.1. Wedding Planning Websites
- 11.2. Wedding Planning Apps
- 11.3. Local Wedding Vendors
- 11.3.1. Venue Options in Atlanta, GA
- 11.3.2. Catering Services
- 11.3.3. Photography and Videography
- 11.4. Financial Planning Resources
- 11.4.1. U.S. Bureau of Economic Analysis (BEA)
- 11.4.2. Consumer Financial Protection Bureau (CFPB)
12. How Savewhere.net Can Help You Save Money on Your Wedding
- 12.1. Exclusive Deals and Discounts
- 12.2. Budgeting Tools and Tips
- 12.3. Community Support and Inspiration
13. Save The Date FAQs
- 13.1. Is it okay to send save the dates electronically?
- 13.2. What if I have to change my wedding date after sending save the dates?
- 13.3. Do I need to send a save the date to everyone on my wedding invitation list?
- 13.4. What is the best way to address save the dates?
- 13.5. Should I include registry information on my save the date?
- 13.6. Can I send save the dates before booking a venue?
- 13.7. What if I’m having a very small, intimate wedding?
- 13.8. How do I handle plus-ones on save the dates?
- 13.9. What if I don’t have engagement photos?
- 13.10. Is it okay to send save the dates internationally?
1. Why Are Save The Dates Important?
Save the dates are more than just pretty cards; they serve several crucial purposes in wedding planning, ensuring your special day is well-attended and stress-free. Let’s explore why sending save the dates is an essential step in your wedding preparation.
1.1. Securing Guest Attendance
Sending save the dates well in advance allows your guests to mark their calendars and make necessary arrangements to attend your wedding. This is especially important for those who may need to travel or request time off from work. According to a survey by The Knot, couples who send save the dates see a higher percentage of guests attending their wedding.
1.2. Destination Wedding Planning
For destination weddings, save the dates are even more critical. Guests need ample time to book flights, accommodations, and plan their travel itineraries. Providing this early notice ensures they can take advantage of better deals and make the necessary preparations without feeling rushed.
1.3. Giving Guests Ample Notice
Life is busy, and people appreciate having plenty of time to plan for significant events. Sending save the dates shows consideration for your guests’ schedules and allows them to make your wedding a priority. This is particularly important for guests with children or those who have multiple commitments.
1.4. Setting the Tone for Your Wedding
Save the dates can also serve as a first glimpse into the style and theme of your wedding. Whether you opt for a formal, classic design or a fun, whimsical approach, your save the dates can set the tone for what guests can expect on your big day. This can help create excitement and anticipation among your loved ones.
2. The Ideal Timeline: When to Send Save The Dates
Knowing when to send your save the dates can significantly impact your guests’ ability to attend. Here’s a comprehensive timeline to help you determine the best time to send them out, ensuring maximum attendance and minimal stress.
2.1. General Rule: 8-12 Months Before
As a general rule, it’s best to send save the dates 8 to 12 months before your wedding date. This timeframe gives guests enough notice to plan, especially if they need to travel.
2.2. Destination Weddings: 10-12 Months Before
For destination weddings, aim to send save the dates 10 to 12 months in advance. This extra time allows guests to book flights, accommodations, and arrange for time off from work, making it easier for them to join you.
2.3. Holiday Weekends: 10-12 Months Before
If your wedding is scheduled on a holiday weekend, it’s wise to send save the dates 10 to 12 months ahead. Holiday weekends are popular for travel, and early notice helps guests secure their plans before things get booked up.
2.4. Local Weddings: 6-8 Months Before
For local weddings where most guests live nearby, you can send save the dates 6 to 8 months in advance. This still provides ample time for planning without being too far out.
2.5. Last-Minute Weddings: As Soon As Possible
If you’re planning a wedding on a shorter timeline, send save the dates as soon as you have a confirmed date and location. Even if it’s less than six months out, early notice is better than none.
3. Factors Influencing the Timing of Save The Dates
Several factors can influence the ideal timing for sending your save the dates. Considering these elements will help you tailor your timeline to best suit your specific circumstances.
3.1. Guest Demographics
Consider where your guests live and their lifestyles. If many of your guests live far away or have busy schedules, sending save the dates earlier is beneficial.
3.2. Wedding Location
The location of your wedding plays a significant role. Destination weddings or those in popular tourist areas require earlier notice due to travel and accommodation logistics.
3.3. Budget Considerations
Your budget can also impact the timing. Sending save the dates earlier allows guests to save money on travel and accommodations, making it easier for them to attend.
3.4. Personal Preferences
Ultimately, the timing of your save the dates is a personal decision. Consider your comfort level and what feels right for you and your partner.
3.5. Other Significant Events
Be mindful of other significant events happening around your wedding date, such as major holidays, local festivals, or large conferences. Avoid sending save the dates too close to these events to ensure your wedding doesn’t get overshadowed.
4. What Information to Include on Save The Dates
Crafting the perfect save the date involves including the right information to inform your guests while keeping it concise and engaging. Here’s a breakdown of what to include, what’s optional, and what to leave out.
4.1. Essential Information
4.1.1. Names of the Couple
Clearly state both of your names so guests know who is getting married. Use full names to avoid any confusion.
4.1.2. Wedding Date
Include the exact date of your wedding. Double-check the date to ensure there are no errors.
4.1.3. Wedding Location (City and State)
Provide the city and state where the wedding will take place. This helps guests start planning their travel arrangements.
4.2. Optional Information
4.2.1. Wedding Website
Including your wedding website allows guests to access more details about your wedding, such as accommodation options, travel information, and registry details.
4.2.2. A Short, Personal Message
A brief, heartfelt message can add a personal touch to your save the date, making it more memorable.
4.2.3. Accommodation Information
If you have secured room blocks at local hotels, you can include this information to help guests with their travel plans.
4.3. What NOT to Include
4.3.1. Specific Venue Details
Avoid including the specific venue name, as plans can change. Providing just the city and state is sufficient at this stage.
4.3.2. Registry Information
It’s considered impolite to include registry information on save the dates. This information is better suited for your wedding website or bridal shower invitations.
4.3.3. Dress Code
Dress code information should be reserved for the wedding invitations, as it’s not necessary for guests to know this far in advance.
4.3.4. RSVP Information
RSVP information is not needed on save the dates. This will be included on the formal wedding invitations.
5. Save The Date Etiquette: Dos and Don’ts
Understanding save the date etiquette is crucial for making a good impression and ensuring your guests feel valued. Here are some essential dos and don’ts to guide you.
5.1. Dos
5.1.1. Send to Everyone on Your Guest List
Only send save the dates to people you are sure you want to invite to the wedding. It’s important to have a solid guest list before sending them out.
5.1.2. Proofread Carefully
Ensure all the information on your save the dates is accurate. Check for spelling errors, date mistakes, and location inaccuracies.
5.1.3. Be Clear About Who Is Invited
Clearly indicate who is invited on the save the date. If a guest has a plus one or if children are invited, make this clear on the envelope or the card itself.
5.2. Don’ts
5.2.1. Send to People You’re Not Sure About Inviting
Avoid sending save the dates to people you might only invite to the wedding ceremony or to those you are unsure about. Once a save the date is sent, it implies an invitation.
5.2.2. Forget to Include Essential Information
Make sure to include all essential information, such as your names, wedding date, and location (city and state).
5.2.3. Send Without Having a Solid Wedding Plan
Don’t send save the dates before you have a confirmed wedding date and location. Sending them prematurely can lead to confusion and disappointment if plans change.
6. Creative Save The Date Ideas
Save the dates don’t have to be traditional. Get creative and let your personalities shine through with these unique and memorable ideas.
6.1. Photo Save The Dates
Use engagement photos or snapshots of you and your partner to create personalized save the dates. These can be printed as postcards or magnets.
6.2. Magnet Save The Dates
Magnet save the dates are practical and serve as a constant reminder on your guests’ refrigerators. They are a fun and useful way to ensure your wedding date stays top of mind.
6.3. Video Save The Dates
Create a short, fun video to announce your wedding date. Share it via email or on your wedding website for a modern and engaging approach.
6.4. Themed Save The Dates
If your wedding has a specific theme, reflect it in your save the dates. This gives guests a sneak peek into what they can expect and builds excitement.
6.5. Eco-Friendly Save The Dates
Opt for eco-friendly save the dates by using recycled paper, plantable paper, or digital designs. These are a sustainable and thoughtful choice.
7. How to Track Save The Dates and Invitations
Staying organized is key to managing your guest list and RSVPs. Here’s how to effectively track your save the dates and invitations.
7.1. Using Spreadsheets
Create a spreadsheet to track your guest list, save the date send dates, invitation send dates, and RSVPs. Include columns for names, addresses, and any notes about dietary restrictions or preferences.
7.2. Utilizing Wedding Planning Websites
Wedding planning websites like The Knot and Zola offer tools to manage your guest list, track RSVPs, and send digital save the dates and invitations. These platforms often integrate with other wedding planning tools, making organization easier.
7.3. Wedding Planning Apps
Several wedding planning apps, such as WeddingWire and Appy Couple, provide features for managing your guest list and tracking responses. These apps often offer mobile access, allowing you to stay organized on the go.
8. The Cost of Save The Dates
Understanding the costs associated with save the dates can help you budget effectively for your wedding. Here’s a breakdown of potential expenses and tips for saving money.
8.1. DIY vs. Professional Printing
DIY save the dates can be more cost-effective if you have design skills and access to printing resources. Professional printing offers higher quality but comes at a higher price.
8.2. Design Costs
If you hire a designer to create your save the dates, factor in design costs. Prices can vary depending on the designer’s experience and the complexity of the design.
8.3. Printing Costs
Printing costs depend on the quantity, paper type, and printing method. Shop around for the best deals and consider printing in bulk to save money.
8.4. Postage Costs
Don’t forget to factor in postage costs. These can add up, especially if you’re sending save the dates internationally or using heavier materials like magnets.
8.5. Tips for Saving Money on Save The Dates
- DIY Designs: Create your own designs using free online tools.
- Print at Home: If you have a high-quality printer, print your save the dates at home.
- Digital Save The Dates: Send save the dates electronically to save on printing and postage costs.
- Bulk Printing: Print in bulk to get a lower per-unit price.
- Shop Around: Compare prices from different printing vendors to find the best deal.
9. Wedding Invitations: What’s Next After Save The Dates?
Once your save the dates are sent, the next step is planning your wedding invitations. Here’s what you need to know about timing, essential information, and coordinating with your save the dates.
9.1. Timing of Wedding Invitations
Send your wedding invitations 6 to 8 weeks before your wedding date. This gives guests enough time to RSVP and make any necessary arrangements.
9.2. Essential Information on Wedding Invitations
- Names of the couple
- Wedding date and time
- Wedding venue name and address
- Dress code
- RSVP information (date and method)
- Reception details (if applicable)
9.3. Coordinating Save The Dates and Invitations
While your save the dates and invitations don’t need to match exactly, it’s a good idea to maintain a consistent theme or style. This creates a cohesive look and feel for your wedding.
10. Managing Guest Expectations
Effective communication is key to managing guest expectations and ensuring a smooth wedding planning process.
10.1. Clear Communication
Provide clear and consistent information to your guests. Use your wedding website to share updates, answer questions, and provide important details about the wedding.
10.2. Addressing Concerns and Questions
Be prepared to address any concerns or questions your guests may have. Respond promptly and thoughtfully to ensure they feel valued and informed.
10.3. Setting Boundaries
It’s important to set boundaries with your guests to protect your time and sanity. Politely decline unsolicited advice and delegate tasks to trusted friends or family members.
11. Resources for Planning Your Wedding
Planning a wedding can be overwhelming, but numerous resources are available to help you stay organized and on track.
11.1. Wedding Planning Websites
- The Knot: Offers planning tools, vendor directories, and inspiration galleries.
- Zola: Provides wedding websites, registry services, and invitation designs.
- WeddingWire: Features vendor reviews, planning checklists, and community forums.
11.2. Wedding Planning Apps
- WeddingWire: Offers mobile access to planning tools and vendor directories.
- Appy Couple: Provides customizable wedding websites and guest communication features.
- The Knot Wedding Planner: Helps you manage your budget, guest list, and timeline.
11.3. Local Wedding Vendors
11.3.1. Venue Options in Atlanta, GA
Atlanta offers a variety of wedding venues, from elegant ballrooms to rustic outdoor spaces. Consider venues like The Biltmore Ballrooms or The Georgian Terrace Hotel.
11.3.2. Catering Services
Choose a catering service that fits your budget and style. Companies like Proof of the Pudding and Bold American Events offer a range of culinary options.
11.3.3. Photography and Videography
Capture your special day with a talented photographer or videographer. Look into firms like Six Hearts Photography and Focal Blu.
11.4. Financial Planning Resources
11.4.1. U.S. Bureau of Economic Analysis (BEA)
The BEA provides data on economic trends and financial planning, helping you make informed decisions about your wedding budget. According to research from the U.S. Bureau of Economic Analysis (BEA), personal saving rate was 3.2% in April 2024.
11.4.2. Consumer Financial Protection Bureau (CFPB)
The CFPB offers resources and tools to help you manage your finances and avoid debt during wedding planning.
12. How Savewhere.net Can Help You Save Money on Your Wedding
Planning a wedding doesn’t have to break the bank. Savewhere.net is your go-to resource for finding deals, discounts, and budgeting tips to make your dream wedding affordable.
12.1. Exclusive Deals and Discounts
Savewhere.net partners with local vendors to offer exclusive deals and discounts on wedding services, from venues and catering to photography and floral arrangements.
12.2. Budgeting Tools and Tips
Utilize Savewhere.net’s budgeting tools to track your expenses, set financial goals, and identify areas where you can save money. Get expert tips on negotiating with vendors, DIY projects, and smart spending strategies.
12.3. Community Support and Inspiration
Connect with other couples on Savewhere.net’s community forums to share ideas, get advice, and find inspiration for your wedding. Learn from real-life experiences and discover creative ways to save money without sacrificing your vision.
Planning your wedding in Atlanta? Visit Savewhere.net at 100 Peachtree St NW, Atlanta, GA 30303, United States, or call +1 (404) 656-2000 for personalized assistance. Let Savewhere.net help you create the wedding of your dreams while staying within your budget.
13. Save The Date FAQs
Here are some frequently asked questions about save the dates to help you navigate this important step of wedding planning.
13.1. Is it okay to send save the dates electronically?
Yes, sending save the dates electronically is perfectly acceptable and can save you money on printing and postage. Use a well-designed template and ensure it’s easily accessible on various devices.
13.2. What if I have to change my wedding date after sending save the dates?
If you have to change your wedding date, notify your guests as soon as possible. Send out a change-the-date announcement via email or postal mail. Be sure to update your wedding website and inform your vendors.
13.3. Do I need to send a save the date to everyone on my wedding invitation list?
Yes, only send save the dates to guests you are certain you want to invite to the wedding. It’s important to have a finalized guest list before sending them out.
13.4. What is the best way to address save the dates?
Address save the dates formally, using full names and titles (e.g., Mr. and Mrs. John Smith). If you’re inviting a family, include the names of the children if they are invited.
13.5. Should I include registry information on my save the date?
No, it’s not appropriate to include registry information on your save the date. This information is better suited for your wedding website or bridal shower invitations.
13.6. Can I send save the dates before booking a venue?
It’s best to wait until you have booked a venue before sending save the dates. At a minimum, you should have a confirmed city and state for the wedding location.
13.7. What if I’m having a very small, intimate wedding?
Even for a small wedding, sending save the dates is a thoughtful gesture. It gives your guests plenty of time to plan and ensures they can attend your special day.
13.8. How do I handle plus-ones on save the dates?
If you are allowing guests to bring a plus-one, indicate this on the save the date. You can write “and Guest” after the guest’s name or include the plus-one’s name if you know it.
13.9. What if I don’t have engagement photos?
You don’t need engagement photos to create save the dates. You can use other photos of you and your partner, or opt for a design that doesn’t include photos at all.
13.10. Is it okay to send save the dates internationally?
Yes, it’s okay to send save the dates internationally. Just be sure to send them even earlier to allow for longer delivery times.
By following this guide, you’ll be well-prepared to send out your save the dates at the perfect time, ensuring your loved ones can celebrate your special day with you. For more tips and resources on saving money and planning your wedding, visit savewhere.net today!
