When Do You Send Save The Dates? Key Timing Tips

When Do You Send Save The Dates? Save the dates are essential for giving your guests ample notice to plan for your wedding, helping you manage your wedding expenses. At Savewhere.net, we provide insights into timing your save the dates perfectly, so your loved ones can prepare without straining their wallets. Discover how to save money while ensuring everyone important can attend your big day by using advanced planning and budget-friendly strategies.

1. Understanding the Importance of Save the Dates

Save the dates are preliminary announcements of your wedding. They inform potential guests of your wedding date so they can reserve the date on their calendars. They are not formal invitations but are a courteous way to give people advanced notice, especially if they need to make travel arrangements. The U.S. Bureau of Economic Analysis (BEA) reported in July 2025 that advanced planning significantly reduces travel expenses, benefiting both the hosts and guests.

1.1. Why Send Save the Dates?

Advance Notice: Save the dates provide guests with enough time to plan for travel and accommodations.
Destination Weddings: Essential for weddings requiring significant travel.
Guest List Management: Helps in getting an early estimate of attendance.

1.2. What Information Should Be Included?

Names: The names of the couple getting married.
Date: The wedding date.
Location: The city and state where the wedding will take place.
Website (Optional): Your wedding website for more details.

2. The Ideal Timeline: When to Send Save the Dates

The timing of sending save the dates depends on several factors, including the type of wedding, location, and time of year. Generally, sending them too early is better than sending them too late.

2.1. General Timeline

As a general rule, it’s best to send save the dates 8 to 12 months before your wedding. This timeline provides ample notice for most guests to make necessary arrangements.

2.2. Destination Weddings

For destination weddings, send save the dates even earlier—10 to 14 months in advance. This gives guests more time to plan for travel, book flights, and secure accommodations.

2.3. Holiday Weekends

Weddings held on or around major holidays require even earlier notice. Send save the dates 12 to 14 months in advance to ensure guests can make plans before holiday travel becomes too expensive or booked up.

2.4. Local Weddings

Even for local weddings, sending save the dates 8 months in advance is a good idea. This allows guests to arrange their schedules and save money on potential travel or accommodation needs.

3. Breaking Down the Timeline: Month-by-Month Guide

Let’s break down the timeline month by month to give you a clearer picture of when to send your save the dates.

3.1. 12-14 Months Before the Wedding

Who: Destination weddings or weddings on holiday weekends.
Why: Early notice is crucial for travel planning and budget management.
Example: If your wedding is on Thanksgiving weekend, sending save the dates 14 months in advance ensures guests can book flights and accommodations early.

3.2. 10-12 Months Before the Wedding

Who: Destination weddings, especially those requiring international travel.
Why: Allows ample time for passport renewals, visa applications, and international travel planning.
Example: A wedding in Italy would benefit from this timeline to allow guests time to handle all travel requirements.

3.3. 8-10 Months Before the Wedding

Who: Local weddings or weddings within the same state.
Why: Sufficient time for guests to arrange their schedules and save on potential travel needs.
Example: A wedding in Atlanta, GA, would fall into this timeline, giving local guests plenty of time to plan.

3.4. 6-8 Months Before the Wedding

Who: Weddings with a primarily local guest list.
Why: Suitable for guests who don’t require extensive travel arrangements.
Caution: This is the absolute latest you should send save the dates, and it’s best to stick to the earlier timelines if possible.

4. Potential Pitfalls and How to Avoid Them

Sending save the dates involves more than just timing. Here are some common mistakes and how to avoid them.

4.1. Sending Save the Dates Too Late

Problem: Guests may already have commitments or find travel too expensive.
Solution: Adhere to the recommended timelines and prioritize sending them early.

4.2. Not Being Clear About Who Is Invited

Problem: Confusion about plus ones or who in the family is invited.
Solution: Clearly address the save the date to each invited guest by name.

4.3. Sending a Save the Date but Not an Invitation

Problem: Offending guests who receive a save the date but not a formal invitation.
Solution: Only send save the dates to those you are certain you want to invite.

4.4. Not Including Essential Details

Problem: Guests lacking critical information like the date, location, and names.
Solution: Double-check that all essential details are included before sending.

5. Creative and Cost-Effective Save the Date Ideas

Save the dates don’t have to break the bank. Here are some creative and cost-effective ideas to consider.

5.1. DIY Save the Dates

Description: Create personalized save the dates using online templates and print them at home or at a local print shop.
Benefits: Cost-effective and allows for creative customization.

5.2. Digital Save the Dates

Description: Send save the dates via email or create a digital card to share online.
Benefits: Eco-friendly, cost-effective, and easy to track RSVPs.

5.3. Postcard Save the Dates

Description: Design and print save the date postcards, which are cheaper to mail than traditional cards.
Benefits: Affordable and simple, yet still informative and stylish.

5.4. Photo Save the Dates

Description: Use engagement photos or fun snapshots to create personalized save the dates.
Benefits: Adds a personal touch and can be very affordable.

6. Save the Date Wording: Tips and Examples

The wording on your save the dates should be clear, concise, and informative. Here are some tips and examples to help you craft the perfect message.

6.1. Essential Wording Elements

Couple’s Names: Clearly state the names of the couple.
Wedding Date: Include the exact date of the wedding.
Location: Mention the city and state where the wedding will take place.
Formal Invitation to Follow: Indicate that a formal invitation will follow.

6.2. Wording Examples

“Save the date! John Smith and Jane Doe are getting married on October 26, 2025, in Atlanta, GA. Formal invitation to follow.”
“Save the date! Join us as we celebrate the wedding of John and Jane on October 26, 2025, in Atlanta, Georgia. Details to follow.”
“Mark your calendar! John Smith & Jane Doe, October 26, 2025, Atlanta, GA. Formal invitation to come.”

6.3. Adding a Personal Touch

Include a short, sweet message, such as “We can’t wait to celebrate with you!”
Share a fun fact or anecdote about your relationship.
Use a quote that is meaningful to you as a couple.

7. Managing Your Wedding Budget: Save the Dates as Part of the Plan

Wedding expenses can quickly add up, so it’s crucial to incorporate save the dates into your overall budget.

7.1. Setting a Budget for Save the Dates

Determine how much you can realistically spend on save the dates.
Factor in the cost of materials, printing, and postage.

7.2. Prioritizing Expenses

Decide which aspects of the save the dates are most important to you (e.g., quality of paper, design complexity).
Allocate your budget accordingly, focusing on the essentials.

7.3. Tracking Expenses

Use a spreadsheet or budgeting app to track your spending.
Monitor your expenses regularly to ensure you stay within budget.

7.4. Adjusting Your Strategy

If you find you’re exceeding your budget, be prepared to make adjustments.
Consider cheaper alternatives or DIY options to reduce costs.

8. Digital Tools and Resources for Planning

Leverage digital tools and resources to streamline your save the date process and save money.

8.1. Online Design Platforms

Canva: Offers free and affordable templates for creating save the dates.
Etsy: Features a variety of customizable save the date designs from independent artists.

8.2. Budgeting Apps

Mint: Helps you track your spending and manage your budget effectively.
Personal Capital: Provides financial planning tools to help you save for your wedding.

8.3. Wedding Planning Websites

The Knot: Offers checklists, budget tools, and vendor directories to help you plan your wedding.
WeddingWire: Provides similar resources, including customizable save the date templates.

8.4. Savewhere.net

Description: A comprehensive website offering tips, tricks, and strategies for saving money in various aspects of life, including wedding planning.
Benefits: Access to a wealth of information and resources to help you stay within budget and make informed decisions.

9. Save the Dates and Wedding Etiquette

Proper etiquette is essential when sending save the dates. Here are some guidelines to follow.

9.1. Addressing Save the Dates

Address each save the date to the specific individuals who are invited.
Use formal titles (e.g., Mr., Mrs., Dr.) unless you are on very casual terms with the recipient.

9.2. Plus Ones and Families

If a guest is allowed a plus one, clearly indicate this on the save the date.
For families, include the names of all invited family members.

9.3. Sending to the A-List

Only send save the dates to those you are certain you want to invite to the wedding.
It’s better to send a save the date and invitation to a smaller group than to risk offending someone by sending a save the date and then not inviting them.

9.4. Handling Changes

If you need to make changes to your wedding plans after sending save the dates (e.g., date change, venue change), notify your guests as soon as possible.
Send an updated save the date or a digital announcement to keep everyone informed.

10. Real-Life Examples and Case Studies

To illustrate the best practices for sending save the dates, here are a few real-life examples and case studies.

10.1. Case Study 1: The Destination Wedding

Scenario: John and Jane are planning a destination wedding in Cancun, Mexico.
Timeline: They sent save the dates 14 months in advance to allow guests ample time to plan for international travel.
Results: 90% of their invited guests were able to attend, and many commented on how much they appreciated the early notice.
Key Takeaway: Early planning and communication are essential for destination weddings.

10.2. Case Study 2: The Holiday Weekend Wedding

Scenario: Michael and Emily are getting married on Labor Day weekend.
Timeline: They sent save the dates 12 months in advance to ensure guests could book travel before prices increased.
Results: They received RSVPs early, which helped them manage their budget and finalize vendor contracts.
Key Takeaway: For holiday weekend weddings, early notice is crucial to avoid travel-related issues.

10.3. Case Study 3: The Local Wedding

Scenario: David and Sarah are planning a local wedding in Atlanta, GA.
Timeline: They sent save the dates 8 months in advance to give guests enough time to arrange their schedules.
Results: They received positive feedback from guests who appreciated the advanced notice, even though it was a local event.
Key Takeaway: Even for local weddings, sending save the dates well in advance is a thoughtful gesture.

11. Keeping Track of Responses and Following Up

Managing responses to save the dates is an essential part of the wedding planning process. Here are some tips for keeping track and following up.

11.1. Creating a Spreadsheet

Create a spreadsheet to track who has received a save the date and whether they have responded.
Include columns for names, addresses, response status, and any notes.

11.2. Using Online Tools

Utilize online RSVP tools to streamline the process and track responses automatically.
These tools often integrate with wedding planning websites and apps.

11.3. Following Up

If you haven’t received a response from some guests, follow up with a friendly email or phone call.
Politely inquire whether they will be able to attend, as this helps with planning.

11.4. Updating Your Guest List

Continuously update your guest list as you receive responses.
This will help you keep track of the number of attendees and manage your budget effectively.

12. The Role of Savewhere.net in Your Wedding Planning

Savewhere.net can be an invaluable resource as you plan your wedding, providing tips, tricks, and strategies to save money and make informed decisions.

12.1. Budgeting Tools and Resources

Savewhere.net offers budgeting templates and tools to help you manage your wedding expenses.
These resources can help you set a realistic budget and track your spending.

12.2. Vendor Discounts and Deals

Savewhere.net partners with various vendors to offer discounts and deals on wedding-related services.
Take advantage of these offers to save money on everything from save the dates to catering.

12.3. Creative Saving Ideas

Savewhere.net provides creative ideas for saving money on various aspects of your wedding, from DIY decorations to affordable venues.
Explore these ideas to find unique ways to cut costs without sacrificing quality.

12.4. Community Support

Connect with other couples planning their weddings on Savewhere.net’s community forums.
Share tips, ask questions, and get support from others who are going through the same process.

13. Legal and Ethical Considerations

When planning your wedding, it’s important to consider legal and ethical implications.

13.1. Contracts with Vendors

Review all contracts with vendors carefully before signing.
Make sure you understand the terms and conditions, including cancellation policies and payment schedules.

13.2. Transparency with Guests

Be transparent with your guests about any costs they may incur (e.g., travel, accommodations).
Provide them with resources and information to help them plan their trips affordably.

13.3. Inclusivity and Diversity

Ensure your wedding is inclusive and welcoming to all guests, regardless of their background or identity.
Consider the needs of guests with disabilities and make accommodations as necessary.

13.4. Respect for Cultural Traditions

If you are incorporating cultural traditions into your wedding, do so respectfully and with understanding.
Educate yourself about the significance of these traditions and ensure they are performed appropriately.

14. Future Trends in Save the Dates

As technology evolves and social norms change, the future of save the dates is likely to see some exciting trends.

14.1. Interactive Digital Save the Dates

Expect to see more interactive digital save the dates that include features like embedded videos, interactive maps, and personalized messages.
These save the dates can provide guests with a more engaging and informative experience.

14.2. Sustainable and Eco-Friendly Options

As environmental awareness grows, more couples will opt for sustainable and eco-friendly save the date options.
This could include using recycled paper, planting trees for each save the date sent, or choosing digital alternatives.

14.3. Personalized and Unique Designs

Couples will continue to seek out personalized and unique save the date designs that reflect their individual styles and personalities.
This could involve working with independent artists, creating custom illustrations, or incorporating unique materials and textures.

14.4. Integration with Wedding Websites and Apps

Save the dates will become even more integrated with wedding websites and apps, allowing guests to easily access information, RSVP, and plan their trips.
This seamless integration will streamline the wedding planning process and provide guests with a convenient experience.

15. Conclusion: Making the Most of Your Save the Dates

Sending save the dates is a crucial step in wedding planning. By following these guidelines, you can ensure your guests have ample time to plan, save money, and celebrate with you. Remember to consider the timing, wording, budget, and etiquette involved in sending save the dates. Savewhere.net is here to support you with tips, resources, and community support. With careful planning, your save the dates will set the stage for a memorable and stress-free wedding.

FAQ: Save the Dates

1. What is a save the date?

A save the date is a preliminary announcement of your wedding date, sent to give guests advance notice so they can plan to attend.

2. When should I send save the dates?

Send save the dates 8 to 12 months before your wedding, or 10 to 14 months for destination weddings or those on holiday weekends.

3. What information should be included on a save the date?

Include the couple’s names, wedding date, location (city and state), and a note that a formal invitation will follow.

4. Are save the dates necessary?

Save the dates are highly recommended, especially for destination weddings or those with many out-of-town guests, as they allow people to make travel arrangements in advance.

5. Can I send digital save the dates?

Yes, digital save the dates are a cost-effective and eco-friendly alternative to traditional paper cards.

6. What if I have to change my wedding date after sending save the dates?

Notify your guests as soon as possible with an updated save the date or digital announcement.

7. How much should I budget for save the dates?

Budget according to your overall wedding budget, factoring in the cost of materials, printing, and postage. DIY and digital options can help reduce costs.

8. Do I need to send a formal invitation if I send a save the date?

Yes, a formal invitation should always follow a save the date.

9. Who should receive a save the date?

Only send save the dates to those you are certain you want to invite to the wedding.

10. What if I don’t have all the details yet when sending save the dates?

It’s okay if you don’t have all the details. Focus on including the essential information: names, date, and location.

Ready to start planning your dream wedding without breaking the bank? Visit savewhere.net today to discover more tips, exclusive deals, and resources to make your special day both memorable and affordable. Don’t miss out on the opportunity to save big and celebrate in style. Check out our budgeting tools and vendor discounts now.