Obtaining a birth certificate is a crucial step for various life events, from enrolling in school to applying for a passport or social security benefits. If you need to get your birth certificate, this guide will walk you through the different methods available, ensuring you can secure this vital document with ease. Whether you prefer applying in person, by mail, or online, we’ve got you covered with detailed instructions and essential information.
Applying In Person for Your Birth Certificate
For those who prefer a hands-on approach, applying in person offers a direct way to obtain your birth certificate. In Tennessee, you have two primary options for in-person applications: the Tennessee Vital Records Office and local County Health Departments.
Tennessee Vital Records Office
The central office is located in Nashville and provides a comprehensive service for obtaining vital records.
| Location: | Hours: |
|---|---|
| Tennessee Vital Records, 1st Floor, Andrew Johnson Tower, 710 James Robertson Parkway, Nashville, TN 37243. (Vital Records Entrance on Rosa Parks Blvd.) | Office & Lobby Hours: Monday – Friday, 8:00 A.M. – 4:00 P.M. |
| Parking: | Payment Methods: |
| Parking available on Rev. Kelly M Smith Way off Rosa Parks Blvd. | Cash, Check, Credit/Debit Card, or Money Order |
What to Expect:
Upon arrival, you can request a paper order form from the counter. You’ll need to present valid identification at the Customer Service Window. If you are not the person named on the birth certificate or an immediate family member (parent, child, or spouse), you must provide documentation proving your legal right to the certificate. This could include custody orders or legal documents demonstrating entitlement. Ensure you have the correct fees ready, payable by various methods including cash, check, credit/debit cards, and money orders.
Local County Health Departments
Thanks to the electronic issuance system, obtaining a birth certificate has become more accessible statewide. You can now visit any county health department in Tennessee to apply for birth certificates registered anywhere in the state. This eliminates the need to travel to the specific county where the birth occurred.
Requirements:
Similar to the central office, you will need to present valid identification when submitting your application and paying the required fees. Again, if you are not a directly qualified applicant, you will need to provide legal documentation supporting your entitlement to the birth certificate. Acceptable documents include custody orders, letters of testamentary, or insurance policies that specify beneficiaries.
Applying for Your Birth Certificate By Mail
If you cannot apply in person, obtaining your birth certificate by mail is a convenient alternative. This method requires careful preparation to ensure your application is processed smoothly.
What to Include in Your Mail-in Application:
- Completed and Signed Application Form: Download and complete the appropriate application form based on the certificate you need: Birth, Death, Marriage, or Divorce. Ensure you sign the application.
- Identification: Include one of the following forms of identification:
- A photocopy of a government-issued ID card that includes your signature.
- A notarized application for a certified copy.
- For newborn birth certificates only, the mother’s copy of the birth certificate issued by the hospital (must be dated within the last two calendar years).
- If none of these are available, consult the ID requirements page for alternative options.
- Payment: Include a check or money order payable to Tennessee Vital Records for the correct fee.
Mailing Address:
| Send Your Request To: | ||
|---|---|---|
| Tennessee Vital Records, 1st Floor, Andrew Johnson Tower, 710 James Robertson Parkway, Nashville, TN 37243 |
Ordering Your Birth Certificate Online
For maximum convenience, you can order your birth certificate online. The Tennessee Office of Vital Records partners with VitalChek, an independent company, to provide this service. VitalChek is the only official vendor authorized to process online orders using credit or debit cards. Note that VitalChek charges additional fees for their services.
Online Order Options:
- Shipped to You: If you need the birth certificate mailed to your address, order online through VitalChek’s website.
- Pick Up In-Person in Nashville: If you are able to pick up your order in person at the Nashville office, you can also place an online order for pickup through this specific VitalChek link. This option is only suitable if you can physically collect the certificate in Nashville.
Checking the Status of Your Birth Certificate Order
If you have already placed an order and wish to check its status, you can contact the Tennessee Vital Records office.
How to Check Your Order Status:
Prepare details about your order, such as the order confirmation number or applicant’s name, and contact them during their operating hours: Monday through Friday, 8:00 am to 4:00 pm.
By following these guidelines, you can confidently navigate the process of obtaining your birth certificate through the method that best suits your needs. Whether you choose to apply in person, by mail, or online, ensure you have all the necessary documentation and fees ready for a smooth and efficient process.
