How To Do A Save The Date? Ultimate Guide 2024

Are you planning a wedding and wondering how to create the perfect save the date? Save the dates are a fantastic way to give your guests advance notice of your wedding, allowing them to make necessary arrangements. At savewhere.net, we provide you with tips and ideas for designing, wording, and sending out your save the dates, ensuring a memorable start to your wedding journey.

This guide dives into the intricacies of crafting save the dates, offering insights into design, etiquette, and cost-effective solutions. Learn how to make your save the dates stand out and reflect your unique style while keeping your budget in check. Discover practical tips and resources to help you navigate the process smoothly. Explore options for DIY save the dates, digital designs, and affordable printing services. Uncover creative ideas and wording examples to personalize your save the dates and set the tone for your special day.

1. What Is A Save The Date And Why Is It Important?

A save the date is a preliminary announcement of your upcoming wedding, sent to guests well in advance of the formal invitation. Its purpose is to inform your intended guests of the date and location of your wedding, giving them ample time to plan and make arrangements.

1.1. Key Reasons Why Save The Dates Are Important:

Advance Notice: They provide guests with early notification, especially crucial for destination weddings or events during peak seasons.
Planning: Save the dates allow guests to book travel and accommodations in advance, often securing better rates.
Informing Guests: They ensure important people are aware of your wedding date, preventing scheduling conflicts.
Setting Expectations: Save the dates can set the tone and style of your wedding, giving guests a glimpse of what to expect.
Destination Weddings: According to a study by Destination Weddings Travel Group, couples planning destination weddings often send save the dates 8-12 months in advance.

1.2. Essential Information to Include:

Your names
Wedding date
General location (city and state)
A note indicating a formal invitation will follow

1.3. Save The Date vs. Wedding Invitation

Feature	Save the Date	Wedding Invitation
Purpose	Preliminary announcement	Formal invitation with detailed information
Timing	6-12 months before the wedding	2-3 months before the wedding
Information	Basic details: names, date, general location	Complete details: venue, time, RSVP
Formality	Less formal, more flexible	More formal, traditional wording
RSVP	Not required	Required

2. When Should You Send Out Save The Dates?

The timing of sending out save the dates depends on several factors, including the location of your wedding and the number of guests traveling.

2.1. General Timeline:

6-8 Months Before the Wedding: This is the standard timeframe for local weddings.
8-12 Months Before the Wedding: Ideal for destination weddings or weddings during peak travel seasons.
4-6 Months Before the Wedding: Acceptable for smaller, more intimate weddings with primarily local guests.

2.2. Factors Influencing the Timeline:

Destination Weddings: Guests need more time to plan for travel and accommodations.
Holidays and Peak Seasons: Sending save the dates earlier ensures guests can secure travel arrangements before prices increase.
Guest Travel: Consider the distance guests need to travel and their schedules.
Wedding Size: Larger weddings may require earlier notice to allow guests to plan accordingly.

2.3. Expert Opinions

According to The Knot, most couples send out save the dates approximately six months before the wedding. However, for destination weddings, it’s recommended to send them out eight months to a year in advance.

3. Save The Date Wording: What To Say

Choosing the right wording for your save the dates is crucial to convey the necessary information while setting the tone for your wedding.

3.1. Basic Wording Examples:

“Save the Date! [Your Names] are getting married on [Date] in [City, State]. Formal invitation to follow.”
“[Your Names] invite you to save the date for their wedding on [Date] in [Location]. Details to follow.”
“Mark your calendars! [Your Names] will be married on [Date] in [City, State]. Formal invitation coming soon.”
“Save Our Date! [Your Names] [Date] [Location]. Invitation to follow.”

3.2. Creative Wording Ideas:

“He popped the question, we set the date! Save the Date for [Your Names]’ wedding on [Date] in [Location].”
“Love is in the air! Join us as [Your Names] say ‘I do’ on [Date] in [Location]. Invitation to follow.”
“Get ready to celebrate! [Your Names] are tying the knot on [Date] in [Location]. More details to come.”
“Two hearts, one date! Save the Date for the wedding of [Your Names] on [Date] in [Location]. Formal invitation to follow.”

3.3. Formal Wording Examples:

“Please save the date for the marriage of [Your Names] on [Date] in [Location]. Formal invitation to follow.”
“The honor of your presence is requested at the wedding of [Your Names] on [Date] in [Location]. Details to follow.”
“Save the date for the wedding of [Your Names] on [Date] at [Location]. Formal invitation to follow.”

3.4. Tips for Choosing the Right Wording:

Reflect Your Style: Choose wording that matches the formality and tone of your wedding.
Keep It Concise: Include only essential information.
Be Clear: Ensure the date, location, and your names are easily readable.
Proofread: Double-check for any spelling or grammatical errors.

4. Creative Save The Date Ideas To Inspire You

Get inspired with these creative save-the-date ideas that will leave a lasting impression on your guests.

4.1. Photo Save The Dates

Use engagement photos or snapshots that capture your personality and relationship.

Engagement Photos: Feature a professional photo from your engagement shoot.
Candid Shots: Use a fun, candid photo that showcases your personalities.
Themed Photos: Incorporate a theme that reflects your wedding style or hobbies.
DIY Photo Booth: Set up a photo booth and create your own unique save the dates.

4.2. Destination Save The Dates

If you’re planning a destination wedding, incorporate elements that reflect the location.

Postcards: Send postcards featuring iconic landmarks from your wedding destination.
Luggage Tags: Create custom luggage tags with your wedding details.
Maps: Design save the dates with a map highlighting the wedding location.
Themed Designs: Use colors, patterns, and imagery that reflect the destination’s culture.

4.3. Unique Material Save The Dates

Think beyond paper and explore alternative materials for a memorable touch.

Magnets: Save-the-date magnets are practical and serve as a constant reminder.
Wood: Engraved wooden save-the-dates offer a rustic and unique feel.
Acrylic: Clear acrylic save-the-dates provide a modern and elegant touch.
Fabric: Fabric swatches or handkerchiefs can be a creative and memorable option.

4.4. DIY Save The Dates

Personalize your save the dates with handmade elements that reflect your creativity.

Handmade Cards: Create your own cards using stamps, calligraphy, and unique paper.
Calligraphy: Hand-lettered save-the-dates add a personal and elegant touch.
Watercolor: Design watercolor save-the-dates for a soft and artistic feel.
Printable Templates: Customize and print save-the-date templates from online resources.

4.5. Digital Save The Dates

Go green and save on postage with digital save-the-dates.

Email: Send save-the-date emails with animated GIFs or personalized messages.
Websites: Create a wedding website with a save-the-date announcement and RSVP option.
Social Media: Share your save-the-date on social media platforms.
Video: Create a short video announcement to send to your guests.

5. How To Design Your Save The Dates

Designing your save-the-dates involves choosing the right colors, fonts, and layout to create a cohesive and visually appealing card.

5.1. Choosing Colors and Fonts

Color Palette: Select a color scheme that complements your wedding theme and reflects your style.
Font Selection: Choose fonts that are easy to read and match the formality of your wedding.
Contrast: Ensure sufficient contrast between text and background for readability.
Consistency: Maintain consistency in colors and fonts throughout your save-the-dates and other wedding stationery.

5.2. Layout and Design Elements

Balance: Create a balanced layout with a clear focal point.
Whitespace: Use whitespace to avoid clutter and improve readability.
Imagery: Incorporate photos, illustrations, or patterns that enhance the design.
Custom Graphics: Consider using custom graphics or illustrations to personalize your save-the-dates.

5.3. Online Design Tools and Resources

Canva: A user-friendly design tool with numerous templates and design elements.
Adobe Spark: Offers customizable templates and design features for creating professional-looking save-the-dates.
Etsy: Find independent designers offering custom save-the-date designs and templates.
Minted: Provides a wide selection of save-the-date designs and customization options.

5.4. Tips for Effective Design:

Keep It Simple: Avoid overcrowding your save-the-dates with too much information or design elements.
Reflect Your Style: Ensure the design reflects your personality and wedding theme.
Prioritize Readability: Make sure the essential information is easy to read.
Get Feedback: Ask friends or family for feedback on your design before printing or sending.

6. Addressing And Mailing Save The Dates

Properly addressing and mailing your save-the-dates ensures they reach your guests in a timely and elegant manner.

6.1. Addressing Etiquette

Formal: Use full names and titles (e.g., Mr. and Mrs. John Smith).
Informal: Use first names only (e.g., John and Jane).
Couples: Address both names on the same line or on separate lines if space is limited.
Families: Use “The Smith Family” or list each family member’s name.
Inner and Outer Envelopes: For formal save-the-dates, use an inner envelope with just the names and an outer envelope with the full address.

6.2. Assembling Your Save The Dates

Checklist: Double-check that you have included all necessary information and that the design is flawless.
Envelopes: Choose high-quality envelopes that complement your save-the-date design.
Inserts: If including additional inserts, such as accommodation information or directions, ensure they are neatly arranged.
Sealing: Seal envelopes securely with adhesive or decorative stickers.

6.3. Postage Options And Costs

Standard Postage: Use standard postage for most save-the-dates.
Additional Postage: May be required for oversized or unusually shaped save-the-dates.
Stamps: Choose stamps that match your wedding theme or add a personal touch.
Post Office: Visit your local post office to weigh your save-the-dates and determine the correct postage.
According to the USPS, as of 2024, a standard letter requires $0.63 for the first ounce, with additional ounces costing more.

6.4. Tips for Mailing

Timing: Mail save-the-dates according to the recommended timeline (6-12 months before the wedding).
Address Verification: Verify addresses to prevent returned mail.
Return Address: Include a return address on the envelope.
Tracking: Consider using tracking for important or destination save-the-dates.
Professional Addressing Services: If you have a large guest list, consider using professional addressing services for accuracy and efficiency.

7. Save The Date Etiquette: Dos And Don’ts

Following proper etiquette ensures your save-the-dates are well-received and avoid any potential faux pas.

7.1. Who To Send Save The Dates To

Guest List: Only send save-the-dates to those you plan to invite to the wedding.
“A” List: Prioritize sending save-the-dates to your “A” list guests, those you definitely want to attend.
Plus Ones: Include plus ones for guests who are in committed relationships.
Children: Decide whether to include children on the save-the-date based on your wedding plans.

7.2. What Not To Include

Gift Registry Information: It is not appropriate to include gift registry information on save-the-dates.
RSVP: Save-the-dates do not require an RSVP.
Detailed Venue Information: Keep the location general (city and state) and save detailed venue information for the formal invitation.
Dress Code: Save the dress code for the wedding invitation.

7.3. Addressing Common Etiquette Questions

What if we change the date? Send out “change the date” cards as soon as possible to inform your guests.
Do we send save-the-dates to everyone? Only send to those you intend to invite to the wedding.
What if we don’t have a venue yet? Include the city and state and mention that details will follow.
Can we ask for an RSVP with a save-the-date? It is not customary to ask for an RSVP with a save-the-date.

7.4. Key Etiquette Tips:

Be Prompt: Send save-the-dates in a timely manner.
Be Clear: Provide essential information accurately.
Be Inclusive: Include all guests you plan to invite.
Be Respectful: Avoid including inappropriate information.
Be Prepared: Have a plan for addressing changes or updates.

8. How Much Do Save The Dates Cost?

Understanding the costs associated with save-the-dates helps you budget effectively for your wedding.

8.1. Factors Affecting The Cost

Quantity: The number of save-the-dates you need will impact the overall cost.
Design Complexity: Intricate designs and custom graphics can increase the price.
Printing Method: Different printing methods (e.g., digital, letterpress, foil) have varying costs.
Paper Quality: Higher-quality paper stocks are more expensive.
Envelopes: Custom envelopes and addressing services add to the cost.
Postage: Postage costs vary depending on size, weight, and destination.
DIY vs. Professional: DIY save-the-dates can be more cost-effective but require more time and effort.

8.2. Average Costs For Different Types Of Save The Dates

Type of Save the Date	Average Cost per Card	Total Cost for 100 Cards
Digital	$0 – $1	$0 – $100
DIY	$0.50 – $2	$50 – $200
Standard Printed	$1 – $3	$100 – $300
Photo	$2 – $4	$200 – $400
Magnet	$3 – $5	$300 – $500
Letterpress	$5 – $10	$500 – $1000
Foil-Pressed	$6 – $12	$600 – $1200

8.3. Tips For Saving Money On Save The Dates

DIY Options: Create your own save-the-dates using online templates and affordable materials.
Digital Save The Dates: Opt for digital save-the-dates to save on printing and postage costs.
Bulk Discounts: Take advantage of bulk discounts when ordering from printing services.
Simple Designs: Choose simple designs that require less ink and labor.
Affordable Paper: Select cost-effective paper options without sacrificing quality.
Print at Home: If you have a high-quality printer, consider printing your save-the-dates at home.
Free Templates: Utilize free save-the-date templates available online.

8.4. Budgeting Tools And Resources

Wedding Budget Calculators: Use online wedding budget calculators to estimate and track your save-the-date expenses.
Spreadsheets: Create a spreadsheet to list all save-the-date costs and track your spending.
Savewhere.net: Check savewhere.net for discounts, deals, and cost-saving tips.

9. Where To Buy Save The Dates: Top Vendors

Choosing the right vendor ensures you receive high-quality save-the-dates that match your vision and budget.

9.1. Online Retailers

Minted: Known for unique designs from independent artists and high-quality printing.
Shutterfly: Offers customizable templates and affordable printing options.
Etsy: Features independent designers offering custom and unique save-the-date designs.
Zazzle: Provides a wide variety of designs and customization options.
Amazon: Offers a range of save-the-date options at competitive prices.

9.2. Local Print Shops

Benefits: Personalized service, local support, and the ability to see and feel paper samples.
Considerations: May be more expensive than online retailers, but offers a higher level of customization.
Tips: Get quotes from multiple print shops and ask for samples before making a decision.

9.3. DIY Options And Resources

Craft Stores: Purchase supplies for DIY save-the-dates from craft stores like Michael’s and Hobby Lobby.
Online Tutorials: Follow online tutorials for creating unique and personalized save-the-dates.
Printable Templates: Download and customize printable save-the-date templates from online resources.

9.4. Comparing Vendors

Vendor	Pros	Cons
Minted	High-quality printing, unique designs, independent artists	More expensive than other options
Shutterfly	Affordable, customizable templates, easy to use	Less unique designs
Etsy	Unique designs, independent artists, custom options	Quality can vary, may be more expensive
Local Shops	Personalized service, support local businesses, see and feel paper samples	Can be more expensive, may have limited design options
DIY	Cost-effective, personalized, creative	Requires time and effort, may not be as professional-looking

9.5. Tips for Choosing the Right Vendor

Read Reviews: Check online reviews to gauge customer satisfaction.
Request Samples: Order samples to assess the quality of paper and printing.
Compare Prices: Get quotes from multiple vendors to find the best deal.
Consider Customization: Ensure the vendor offers the customization options you need.
Check Turnaround Time: Confirm the vendor’s turnaround time to ensure your save-the-dates are delivered on time.

10. FAQs About Save The Dates

Get answers to frequently asked questions about save-the-dates.

10.1. Is A Save The Date Necessary?

Answer: While not mandatory, save-the-dates are highly recommended, especially for destination weddings or weddings with many out-of-town guests.

10.2. What Information Should Be Included On A Save The Date?

Answer: Include your names, the wedding date, the general location (city and state), and a note indicating a formal invitation will follow.

10.3. When Should Save The Dates Be Sent Out?

Answer: Send save-the-dates 6-8 months before the wedding for local events and 8-12 months for destination weddings.

10.4. Who Should Receive A Save The Date?

Answer: Only send save-the-dates to those you plan to invite to the wedding.

10.5. Can I Send A Digital Save The Date?

Answer: Yes, digital save-the-dates are a cost-effective and eco-friendly option.

10.6. What If I Need To Change The Date After Sending Save The Dates?

Answer: Send out “change the date” cards as soon as possible to inform your guests of the new date.

10.7. Is It Okay To Include Our Wedding Website On The Save The Date?

Answer: Yes, including your wedding website is a great way to provide additional information to your guests.

10.8. Do I Need To Send A Save The Date To Everyone On My Guest List?

Answer: Only send save-the-dates to those you are certain you want to invite to the wedding.

10.9. What If I Don’t Have A Venue Booked Yet?

Answer: Include the city and state where the wedding will take place and mention that more details will follow.

10.10. Can I Ask For An RSVP With A Save The Date?

Answer: It is not customary to ask for an RSVP with a save-the-date; save that for the formal invitation.

Creating the perfect save-the-date doesn’t have to be stressful. With these tips and resources, you can design save-the-dates that reflect your style, stay within your budget, and delight your guests. Remember to explore savewhere.net for more ways to save money and plan your dream wedding.

Whether you’re looking for creative ideas, budget-friendly tips, or vendor recommendations, savewhere.net is your go-to resource for all things wedding-related. Start planning your save-the-dates today and set the stage for an unforgettable celebration. Don’t forget to check out our latest deals and discounts to make your wedding dreams a reality! Find cost-effective solutions, creative ideas, and trusted vendor recommendations at savewhere.net. Let us help you create save-the-dates that reflect your style and set the tone for your special day.

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